Kanban Visual Task Boards

Just wanted to share this best practice for Kanban or Visual Task Boards


This is a way to layout work/workflow and track and communicate progress. 


Previously, many professionals use colored sticky notes on a wall or whiteboard.


Today, tools like ServiceNow have the capability built right in. 


This was an example that I created in just a few minutes. 


Visualize your team’s work and focus on what needs to get done, who the tasks are assigned to, the status, and keep driving continuous improvement in the workflow and project. 


Color coding can be used for different tasks and you can see the legend at the top.  

Tasks can be easily dragged and dropped from one column (status) to another. 


Create transparency and collaboration on your projects–try Kanban Visual Task Boards. 😉


(Source Graphic: Andy Blumenthal)

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The Essence of Time Management

So here are some quickies on the essence of time management.


1. Urgency vs Importance:


Don’t sacrifice the important items for the urgent ones!


– Focus on the items that are important on the right side of the matrix–if they are urgent (upper-right), you need to do now; if they aren’t urgent, but they are important (lower-right), you need to make time for them. 


– Deemphasize the items that aren’t important on the left side of the matrix–if they are urgent and not important (upper-left), limit them or delegate them; if they aren’t urgent or important (lower-left), delete them. 


There are two potential areas of dissonance that can cause you tension, stress, and anxiety.


– When the urgent top row items and the lower-left life necessities get in the way of your focusing on the quality life items that are of long-term importance to you (the lower-left).  For example, work and errands can crowd out your personal, family, community, and spiritual time. 


– When you have too many items in the lower-right quality time area and these are in competition with each other for your time and attention, and you don’t know how to prioritize them and get it all done.  It’s like there is never enough time. For example, we ignore our spouse, the kids, or closeness with G-d, because we just can’t get to it all.


This is where our personal values and conscience come into play to drive what we do and how we spend our precious time in this world. 


We all only have 24 hours in a day, so our actions need to be purposeful and driven by our values!


2. Tasks vs Relationships


Imagine another matrix with focus on tasks on the vertical access and focus on relationships on the horizontal access. 


Again here, we want to ensure a healthy balance of focus on both task and relationships (upper-right corner). 


If we focus on tasks at the expense of relationships or relationships at the expense of tasks, we are going to have a problem.  Moreover, it makes no sense to focus on items that are neither task- nor relationship-focused (lower-left).  


We need to collaborate with others to accomplish great, complex tasks (we can only accomplish so much alone). 


Again, dissonance (tension, stress, anxiety) is caused when we are pulled off-balance to focus on work or people to the exclusion of the other.  


As they say,


“Mission first, people always!”


We’ve got to build meaningful relationships and work together to get the mission done and the mission can be helping people and building a better society in a variety of ways. 


In a sense, it’s people helping people. Love thy neighbor to help thy neighbor.  


Time is of the essence–we have so little of it–it is precious–we can’t get it back–it goes so fast–we need to manage it like gold. 😉


(Source Graphic: Andy Blumenthal)

Synagogue, To Laugh And To Cry

So I am learning that synagogue is more than a place to worship G-d.


It is a place of and for the people to express their full range of emotions. 


Frankly, I think it is a place for people to laugh and to cry. 


Rarely, a week goes by when not one or both of these emotions/actions happen. 


Yes, we cry out to G-d in supplication and also are joyous in his holy majesty and presence. 


But more than that, as a community, we come together to share of our week and ourselves with each other. 


One one hand, we laugh with each other at the funny and ridiculous things that happen to us and at the joy we feel for the blessings that G-d bestows on us daily. 


On the other, we cry on each other’s shoulders at the pain and loss that we (G-d forbid) at times must face and endure in the face of illness, evil, and tragedy.


Just today, both things happened in the synagogue and my heart was at one time uplifted with gladness and then at another greatly saddened with the hurt shared–occurrences of each in just a short span of time. 


Yes, we laugh and we cry together–alone, it is at once empty and at the other unbearable. 


We need to support each other; there is no other way that is not extreme madness. 


Put your arms around another to embrace them in great happiness and to let them cry mightily on your shoulder. 


Sharing with each other at our houses of worship–that is how we show G-d that we are bound to Him and to each others’ souls–all children of G-d trying to make it together to the next service. 😉


(Source Graphic: Andy Blumenthal)

Growing With The Challenge

Thought this was a good saying, and wanted to share it.

“A man grows with the greatness of his task.”


In Hebrew, there is a similar saying:

“Lefum Tzaara Agra.” (Which translates roughly too: “As the suffering, so to is the reward.”)

Adversity, hardships, challenges, pain, suffering–these all test our mettle.


Obviously, these are not fun, but in the end, we are forced to grow from these experiences. 


– What doesn’t kill us makes us stronger. 


Sometimes though, they really can kill us. 


So, push yourself as far and as fast as you can, but also you better know your true limits. 


And we all have them, even when we think we’re invincible. 😉


(Source Photo: Andy Blumenthal)

What’s Free And What’s Not

I like this saying and wanted to share it:

“The dream is free, but the hustle is sold separately.”


Yes, this is the home of the free. 


And we are all able to dream BIG dreams.


However, without the hard work and hustle, dream are not made, but rather they die on the vine. 


So dream big–imagine the very best.


Reach for the stars…


And then work your butt off to make it happen.


Choose carefully. 


No one can have it all.


You have to prioritize.


Also, you need to balance. 


In the end:

Dreams+Hard Work+Blessing From G-d


That’s success by whatever standards you measure. 


(Source Graphic: Andy Blumenthal)

Change Everybody Loves To Hate

I thought this saying from a colleague was really astute.

“Everybody hates the status quo

but nobody wants to change.”


How’s that for a conundrum. 


The question is are we more unhappy with the dysfunctional way things are or are we more afraid to make the necessary changes in our life?


I think that when the pain and dysfunction of the status quo are greater than the fear and inconvenience of changing, only then will people quite resisting and adapt to the new reality. 


Welcome to change!  😉


(Source Graphic: Andy Blumenthal)

What Do You Do With Fear?

Thought this was a really good perspective on fear.


“You have two options:


Forget Everything And Run


Or


Face Everything And Rise”


It the old fight or flight!


– Running may be good when you can avoid a devastating fight and get yourself and your loved one to safety.


– But sometimes you don’t have that option and you have to “fight the good fight” and overcome the devils you face. 


Everyone is afraid of something(s) and/or somebodies. 


If someone isn’t afraid then they are brain dead!


Strengthen yourselves, ready yourselves, and pray. 


What do you fear and how will you face it? 😉


(Source Photo: Andy Blumenthal)