Business Case Scoring – Template

Just wanted to share this quick business case scoring template.

 

In evaluating various business cases, individuals can score each based on the following:

– Business Justification

– Analysis of Alternatives

– Technical Alignment

– Feasibility of Implementation Strategy

– Funding/Resource Availability

The ratings are done with 1 being the lowest and 5 being the highest. 

The scoring sheet calculate average, and identifies highest and lowest scores.

Then the individual scores can be summarized and used to rank the projects in your portfolio. 

Based on overall funding, you can determine how many of the top-ranked projects are doable in the year, and then roll over the others for reevaluation along with new business cases next go around. 

Capisce? 😉

(Credit Graphic: Andy Blumenthal)

Your Expiration Date

So I was talking to someone about their challenges in life.

And they said something that really hit a chord:

You never know what your expiration date is!

What an interesting way to say you never know when your time is up.

They used the phrase “expiration date” like we so commonly see on food and medicine products. 

You know when you read the label and it tells you to discard after a certain date. 

So people are like all these other goods that have a date stamped on them.

We have a date stamped on us (maybe it’s on our forehead or some other less conspicuous place), and we just can’t see it. 

Yet, we need to live every day as if that expiration date is coming due. 

Because like that stale food in your fridge or the old medicine in your cabinets, everything and everybody has a shelf life.

So you better live every day good and meaningfully before your expiration date comes due. 😉

(Credit Photo: Andy Blumenthal)

Roosters or Homelessness?

So I had to drive into downtown Washington D.C. 

Along the way, I saw this colorful artistic rooster. 

I appreciate this quick pick-me-up from this. 

Yet, all around the streets were homeless people. 

One was literally collapsed on a narrow island between the opposing lanes of traffic.

Some horrible-looking food, rags of clothes, and two bottles of liquor lay next to him and one of his arm hang almost into the moving traffic. 

This was just one of many that I saw in abject poverty and desperation. 

So I really feel conflicted looking at this colorful rooster. 

What good is it when the people are homeless, sick, and starving? 😉

(Credit Photo: Andy Blumenthal)

What’s It Worth To You?

Please see my new article in The Times of Israel called, “What’s It Worth To You.”

Certainly, passion for being your best, determination to succeed, and even some healthy competition are important factors in driving our own success as well as societal progress, but when keeping up with that scorecard against others becomes the essence of your own self-worth then things have gone too far and way off course.

We each have our mission, strengths, challenges, and so forth. It’s okay in life, if someone else has more of something (money, friends, honor, whatever). Everyone has their own “basket in life” as my father taught me, “and you wouldn’t want to change baskets with anyone else.”

(Photo Credit: Andy Blumenthal)

The Essence of Time Management

So here are some quickies on the essence of time management.

1. Urgency vs Importance:

Don’t sacrifice the important items for the urgent ones!

– Focus on the items that are important on the right side of the matrix–if they are urgent (upper-right), you need to do now; if they aren’t urgent, but they are important (lower-right), you need to make time for them. 

– Deemphasize the items that aren’t important on the left side of the matrix–if they are urgent and not important (upper-left), limit them or delegate them; if they aren’t urgent or important (lower-left), delete them. 

There are two potential areas of dissonance that can cause you tension, stress, and anxiety.

– When the urgent top row items and the lower-left life necessities get in the way of your focusing on the quality life items that are of long-term importance to you (the lower-left).  For example, work and errands can crowd out your personal, family, community, and spiritual time. 

– When you have too many items in the lower-right quality time area and these are in competition with each other for your time and attention, and you don’t know how to prioritize them and get it all done.  It’s like there is never enough time. For example, we ignore our spouse, the kids, or closeness with G-d, because we just can’t get to it all.

This is where our personal values and conscience come into play to drive what we do and how we spend our precious time in this world. 

We all only have 24 hours in a day, so our actions need to be purposeful and driven by our values!

2. Tasks vs Relationships

Imagine another matrix with focus on tasks on the vertical access and focus on relationships on the horizontal access. 

Again here, we want to ensure a healthy balance of focus on both task and relationships (upper-right corner). 

If we focus on tasks at the expense of relationships or relationships at the expense of tasks, we are going to have a problem.  Moreover, it makes no sense to focus on items that are neither task- nor relationship-focused (lower-left).  

We need to collaborate with others to accomplish great, complex tasks (we can only accomplish so much alone). 

Again, dissonance (tension, stress, anxiety) is caused when we are pulled off-balance to focus on work or people to the exclusion of the other.  

As they say,

“Mission first, people always!”

We’ve got to build meaningful relationships and work together to get the mission done and the mission can be helping people and building a better society in a variety of ways. 

In a sense, it’s people helping people. Love thy neighbor to help thy neighbor.  

Time is of the essence–we have so little of it–it is precious–we can’t get it back–it goes so fast–we need to manage it like gold. 😉

(Source Graphic: Andy Blumenthal)

Federal Leadership Is A Journey

There were three news articles in Federal Times this week (17 December 2012) that highlighted some disappointments for the time being, but that offer hope for the future:

–   Conflicts of Interest at DARPA: The previous director of the Defense Advanced Research Projects Agency (DARPA) is investigated by the Defense Department Inspector General for conflicts of interest related to the award of “hundreds of thousands of dollars in contracts to a company she co-founded and partially owned.” The hope for the future—the new DARPA director has “sent a full list of her financial assets to all of the agency’s employees.”

–   Missed opportunity for use of mobile devices, BYOD in the Federal workforce: The CIO Council’s report on “Government Use of Mobile Technology: Barriers, Opportunities, and Gap Analysis” was required by the Federal Digital Strategy (May 2012); however, while there is clarity of the need for greater mobility in the workforce, instead of a clear architecture forward, the report calls for more guidance from the administration on “how to handle the tricky legal, privacy, and financial implications.” The hope—the report looks toward  a government-wide or agency policy and guidance to support more flexible use of mobile devices and a cross-functional team to evaluate Bring Your Own Device (BYOD) for the future.

–   NASA doubts commitment of getting to an asteroid: NASA, which has been criticized by some for not having a clear direction, has been charged with “sending astronauts to an asteroid by 2025,” yet there is not consensus that this is “the next step on the way to Mars.” The hope—NASA can restructure, engage in cost-sharing partnerships, or otherwise increase budget or decrease scope to right-align and achieve clear focus on the next great goals for outer space.

Lesson learned: leadership does not have all the answers nor do they always do everything right, but leadership is a journey. So while today, we may not always be making the best acquisitions for advanced research, achieving clarity of a mobile strategy, or landing people on Mars—we are on the way—through one small step for leadership, one giant leap for the rest of us.

(Source Photo: here with attribution to NASA)